Planning and preparing your postgraduate application for master’s and PhD programs from a developing country can be challenging. Still, with the right approach and mindset, you can increase your chances of acceptance. Here are some tips to help you plan and prepare your application:
- Start early: Starting early will also give you time to address any unexpected issues that may arise during the application process. The earlier you prepare for your application, the better. Give yourself enough time to research programs and universities, gather necessary documents, and meet application deadlines.
- Research your options: Researching programs and universities is essential to ensure the courses align with your career goals. You should consider location, faculty, research opportunities, funding, and other resources. You can use resources such as university websites, rankings, and online forums to help you make informed decisions.
- Check the eligibility criteria: Checking the eligibility criteria for the program and university you are applying to is crucial. You should meet the minimum GPA requirements, language proficiency tests, and other admission requirements. Failing to meet the eligibility criteria can result in the rejection of your application.
- Prepare your application documents: Most universities require various documents for admission, including transcripts, letters of recommendation, personal statements, and resumes. You should ensure that all your documents are up-to-date and well-prepared. It’s essential to pay attention to detail and make sure your application documents are error-free and formatted correctly.
- Write a compelling personal statement (SOP): Your personal statement is your chance to stand out from other applicants. You should concisely highlight your academic achievements, research experience, and career goals. You should also mention how the program and university align with your career goals.
- Get letters of recommendation (LoR): Strong letters of recommendation (At least 2 from academicians and 1 from professionals) can help boost your application. You should choose recommenders who can speak to your academic abilities and potential. You should also give your recommenders enough time to write a thoughtful and well-prepared letter.
- Prepare your CV/Resume: You should prepare a well-structured curriculum vitae or resume highlighting all your academic and professional information. Before sending your CV, look if the recruiters have provided any format or page limits for sending the resume. For applying to European universities, you may follow the Europass CV format, but the format for North American countries is slightly different. You will get plenty of resources online to get such CV formats.
- Research statement or Research proposal: Some universities or professors may ask you to submit a research proposal and other application documents. Follow a standard format while writing your research proposal. Refrain from copy-pasting such resources from online sources as those could be easily detected through plagiarism software like iThenticate or Turnitin.
- Build a strong academic background: To be competitive in the postgraduate application process, it’s important to have a strong academic background. This includes maintaining a high GPA, taking challenging courses, and participating in research or other academic activities.
- Gain relevant work and research experience: Relevant work and research experience can be valuable when applying for a postgraduate program. Consider internships, volunteer work, or part-time jobs in your field of study to gain practical experience and demonstrate your commitment to your chosen career.
- Publish research articles: Try to publish at least one or two research articles in a good peer-reviewed journal. It would be good if you could publish this article based on your undergraduate or graduate thesis or project work. This will make your academic experience and skill more acceptable.
- Try learning research methods and using research tools/software: This is very crucial to understand the basic research methods and having knowledge of statistical qualitative (ATLAS.ti, NVivo) and quantitative (SPSS, STATA, R) research tools which are essential for data analysis. Some may learn programming language software such as Python, JavaScript, Java, SQL, HTML etc (especially computer science graduates).
- Prepare for interviews: Some universities may require an interview as part of the application process. Research the interview process and practice answering common interview questions. You should also prepare your attire and schedule accordingly.
- Consider language proficiency: If the language of instruction differs from your native language, it’s essential to consider your language proficiency. Before starting the program, you may need to take language proficiency tests or enrol in language courses to improve your language skills.
- Consider funding options: It’s crucial to look into funding options such as scholarships, fellowships, and grants. You should also check if the university offers any funding opportunities for international students. Funding can significantly reduce the financial burden of pursuing a postgraduate degree.
- Submit your application on time: Submitting your application before the deadline is crucial. Late applications may not be considered, and you may miss valuable opportunities.
There are additional factors to consider when planning and preparing your postgraduate application for higher studies. Here are a few more things to keep in mind:
- Research the country and culture: If you plan to study abroad, it’s important to research the country and culture where you’ll be studying. Understanding the local culture, customs, and social norms can help you adjust easily and make the most of your experience.
- Understand the visa process: Visa applications can be lengthy and complicated. You should research the visa requirements and process for the country where you’ll be studying and start the application process early to avoid delays.
- Get involved with extracurricular activities: Try to get involved in voluntary activities during your study period, which will prove your administrative, networking and leadership skills.
- Stay organized: It’s important to stay organized throughout the application process. Keep track of deadlines, requirements, and application status to ensure you don’t miss any important steps or deadlines.
Additionally, you should consider the following points:
- Connect with alumni: Connecting with alumni from your chosen program or university can provide valuable insights into the application process and what to expect once you arrive. Alumni can also advise on how to make the most of your experience and build a network of contacts.
- Build a strong network: Building a strong network of contacts can be beneficial throughout the postgraduate application process and beyond. Connect with academic and professional societies in your field, professors, advisors, and professionals relevant to your study field to gain valuable insights and potential recommendation letters.
- Consider alternative programs: If you’re having difficulty getting accepted into your preferred program or university, consider alternative programs or universities. Look for programs that offer similar courses and resources, or consider studying in a different country.
- Stay motivated and persevere: The postgraduate application process can be challenging, and it’s important to stay motivated and persevere through any setbacks or rejections. Remember that rejection does not reflect your worth or potential, and keep working towards your goals.
In summary, planning and preparing your postgraduate application requires careful consideration and attention to detail. Following these tips can increase your chances of acceptance into a master’s or PhD program.
Below I am suggesting a yearly Gantt chart to help plan and prepare for postgraduate applications for higher studies:
Month 1-3:
- Research potential universities and programs.
- Identify admission requirements, application deadlines, and required tests.
- Prepare for required tests (such as GRE, GMAT, or TOEFL).
- Consider funding options and scholarships.
- Begin reaching out to potential recommenders.
Month 4-6:
- Finalize a list of universities and programs to apply to.
- Complete required tests and gather necessary documents.
- Begin drafting application essays and personal statements.
- Request official transcripts and other necessary documents.
- Reach out to recommenders for letters of recommendation.
Month 7-9:
- Complete and submit applications.
- Confirm receipt of application materials with universities.
- Follow up with recommenders to ensure letters of recommendation are submitted on time.
- Continue researching funding options and scholarships.
- Begin preparing for the visa application process.
Month 10-12:
- Receive admission decisions and review offers.
- Research and compare funding options and scholarships.
- Accept offers and submit the necessary paperwork.
- Finalize visa application process.
- Prepare for travel and living arrangements in the new country.
Note: This is just a general outline, and the timeline may vary depending on individual circumstances and requirements. It’s important to begin the process early and stay organized to ensure all deadlines are met, and all required materials are submitted on time.
Good luck with your application!
